Comprehensive Guide to Audio Visual Solutions for Event Planners

Every event planner knows that there is no successful event without the building blocks that make it all work, which of course includes a strong setup strategy that implements audio and visual equipment, rentals, and solutions. You want to create a memorable event that both dazzles and delights your guests, while remaining informative and educational at the same time. It’s about having an outstanding user experience for your audience. Your audio and visual elements can make all the difference in an event that makes an impression and brings your guests back year over year.

Are you working with an AV partner, or are you handling this in-house with the venue team? Here are a few quick things to consider when working with your partner to assist the AV part of your event:

Audio – There are very few things most people notice about audio, but one of the most important factors is how clear it is. Can they hear it? Was it too loud? Did it give any feedback? It’s critical to have strong communication with AV partner to discuss ways to help your audience feel engaged with your message and fully immersed in the experience, whether it’s a trade show, conference, festival, corporate meeting, gala, product launch, presentation, or any other exciting event.

Visual – If a picture is worth a 1,000 words, then the right video elements are priceless. Your room size, overall design, and audience impression will impact which visual displays you will want used and engaged with at your event. Do you want a projection or LED walls? Maybe you need a live feed to include those who could not make the event? These are just a few ways to engage the audience and keep them coming back for more!

Your AV partner is the most important part of your extended event team. Learn to speak their language and understand what they need in order to make your event a success. Create an AV experience beyond compare for your guests, and make it an event to remember.

Led Screen Rental

Video Wall Rental

Video Wall Rental

If you’re searching for high-end video equipment rentals for your Toronto event, you’ve come to the right place. Quest Audio Visual is a leading provider of production equipment rentals and technician support in the Toronto area.

Video Wall Rental

Led Display Rental

Quest Audio Visual is a rental company that services the Greater Toronto area, carrying the latest technology from innovative LED panel manufacturers such as LED Wall Rental, LED Screen Rental, LED Display Rental, Video Wall Rental, etc. Our LED panel rentals can display everything including sponsorship, presentations, video and custom content.

Led Display Rental

Audio Visual Production

Quest Audio Visual is a rental company that services the Greater Toronto area, carrying the latest technology from innovative LED panel manufacturers such as LED Wall Rental, Led Screen Rental, Video Wall Rental etc.

Audio Visual Production

Getting the Most Out of Your AV Experience

With so many big hotels in and around the Greater Toronto Area, it is hard to find that personalized touch you want for your event.

Our Sales Manager Kevin recently answered some common questions he receives about the topic of in house audio visual suppliers at big venues in the Greater Toronto Area.

1. In your opinion, what is most beneficial about receiving a quote from an outside audio visual provider?

There are two primary benefits to receiving a quote from an outside audio visual supplier.

A) Cost:

Almost all hotels have audio visual suppliers they partner with. These hotels have a list of fees and penalties they have to discourage you from using an outside audio visual provider including:

• Internet Chargers (If outside provider used)
• Power Chargers (If outside provider used)
• Outside Provider Penalty Fee (If outside provider used)
• Rigging Chargers (If outside provider used)
• Service Charges
• Concierge Fees

B) Service.

Especially with some of the bigger hotels in the Greater Toronto Area, they could have multiple events running on the same day. The hotel’s on-call technician cannot be two places at once, proving very difficult if two events are having technical issues and there is only one technician at the hotel.

As an outside provider our focus is your event, and your event only. This provides our client’s with that extra peace of mind with their event.

2. What is the difference between preferred vendor and exclusive vendor?

• A preferred supplier is when a venue has a company they recommend or prefer to use at their venue.
• An exclusive supplier is when it is prohibited to use an outside provider at their particular venue.

3. What are some of the ways that a venue tries to get you to use their in house provider?

You can see the charges listed in the cost section earlier.

Bigger hotels will use fees and penalties to ensure that their partner is the audio visual provider so the hotel can receive a commission on your event.

I make an effort to always educate my client’s on these penalties and fee’s, and offering to read their hotel contracts prior to signing.

4. Any closing remarks?

With a hotel’s provider working directly for the hotel; we are the company that works directly for you, putting your needs first.