Every event planner knows that there is no successful event
without the building blocks that make it all work, which of course includes a
strong setup strategy that implements audio and visual equipment, rentals, and
solutions. You want to create a memorable event that both dazzles and delights
your guests, while remaining informative and educational at the same time. It’s
about having an outstanding user experience for your audience. Your audio and
visual elements can make all the difference in an event that makes an
impression and brings your guests back year over year.
Are you working with an AV partner, or are you handling this
in-house with the venue team? Here are a few quick things to consider when
working with your partner to assist the AV part of your event:
Audio – There are very few things most people notice about
audio, but one of the most important factors is how clear it is. Can they hear
it? Was it too loud? Did it give any feedback? It’s critical to have strong
communication with AV partner to discuss ways to help your audience feel
engaged with your message and fully immersed in the experience, whether it’s a trade show, conference, festival, corporate meeting, gala, product launch,
presentation, or any other exciting event.
Visual – If a picture is worth a 1,000 words, then the right
video elements are priceless. Your room size, overall design, and audience
impression will impact which visual displays you will want used and engaged
with at your event. Do you want a projection or LED walls? Maybe you need a live
feed to include those who could not make the event? These are just a few ways
to engage the audience and keep them coming back for more!
Your AV partner is the most important part of your extended
event team. Learn to speak their language and understand what they need in order
to make your event a success. Create an AV experience beyond compare for your
guests, and make it an event to remember.
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